MyPeopleDoc is a personal digital vault that allows you to receive, store, and share HR documents securely. Pay slips, employer certificates, contracts: all these files are centralized in an online space accessible even after leaving the company. Understanding how this platform works requires mastering a few technical concepts, notably the evidentiary value of archived documents and the linking of multiple employer accounts.
Arkhineo and evidentiary value: what sets MyPeopleDoc apart from simple online storage
Competitors often describe MyPeopleDoc as a secure storage space, without specifying the technical mechanism that guarantees the reliability of the documents. The archiving of dematerialized pay slips on the platform is backed by Arkhineo, a subsidiary of Docaposte (La Poste group).
This electronic archiving system ensures three distinct functions: integrity, timestamping, and traceability of each deposited document. Specifically, a pay slip archived via MyPeopleDoc has evidentiary value equivalent to the original paper version in a court or retirement organization.
This distinction has practical consequences. A PDF file saved on a personal hard drive can be modified, corrupted, or lost. A document archived in the MyPeopleDoc vault, on the other hand, retains a cryptographic fingerprint that certifies it has not been altered since its deposit. For an employee preparing a retirement file or contesting a remuneration element, the difference is significant.
A detailed guide allows you to access the MyPeopleDoc client area and verify that all archived documents benefit from this certification.
MyPeopleDoc login: account activation and access recovery
Access to the MyPeopleDoc digital vault begins with an invitation sent by the employer. This invitation code arrives via email at the professional or personal address provided to human resources.
First login after invitation
The link contained in the email redirects to the portal mypeopledoc.com, where three pieces of information are requested: email address, creation of a password, and validation of the security captcha. Once the account is activated, the employee retains ownership indefinitely, even in the event of a change of employer.
A point of caution: the invitation code has a limited validity period. If the email ends up in spam and the deadline expires, you must contact HR to obtain a new link.
Forgotten password or lost email address
The login page offers two distinct recovery procedures. The first concerns the password: a reset link is sent to the registered address. The second, less known, allows you to retrieve the email address associated with the account using identity information.
Regularly checking that the account email address is up to date prevents this type of blockage. Employees who leave a company often lose access to their professional email, complicating recovery if the address has not been replaced with a personal one.
Linking employer accounts on MyPeopleDoc
An employee who changes companies during their career may find themselves with several MyPeopleDoc spaces, each created by a different employer. The platform provides a account linking function that consolidates all documents into a single interface.
This operation is done from the account settings. The principle: attach the old employer spaces to the main account by validating the corresponding email address. Once the linking is done, the pay slips from each company remain classified separately but can be accessed from a single login.
Without this linking, a former employee must remember the email address used for each employer and log in to each space individually. Over a long career, this can represent several distinct accesses to manage.
Management of HR documents and personal storage in the vault
The MyPeopleDoc vault is not limited to documents automatically sent by the employer. The personal space also allows you to upload your own files.
Here are the types of documents that the vault can host:
- Dematerialized pay slips, automatically deposited each month by the employer via the platform
- Certificates and HR documents (employment contract, work certificate, final settlement) provided by the human resources department
- Personal files manually added by the employee (tax returns, proof of residence, diplomas) within the limits of the available storage space
The platform offers a labeling system to classify these files by category. This thematic classification facilitates searching when a specific document is needed, for example, during a loan application or retirement file.
Retention period and legal obligations
The Labor Code imposes minimum retention periods for pay documents. The vault remains accessible to the employee for several decades, which more than covers the regulatory obligations regarding the retention of pay slips.
Companies using MyPeopleDoc must also comply with GDPR-related constraints. The personal data contained in HR documents are protected, and the employee can exercise their right of access or deletion directly from the settings of their space.
Secure document sharing from MyPeopleDoc
The vault includes a sharing function that allows you to send a document to a third party (bank, administration, notary) without leaving the platform. The recipient receives a secure link with a configurable validity period.
The security guarantees associated with this sharing are as follows:
- The link automatically expires after the period defined by the user
- The shared document retains its timestamp and integrity fingerprint, allowing the recipient to verify its authenticity
- No permanent copy is created at the recipient’s end via the platform, unlike a traditional email send
This mechanism replaces the sending of email attachments, which exposes documents to risks of interception or uncontrolled storage on third-party servers.
The MyPeopleDoc vault thus combines two functions rarely found together in the same tool: certified archiving with evidentiary value and controlled sharing. For an employee, the most effective approach remains to centralize all their career documents in this space from the first employer invitation, and then to keep the login email address updated with each job change.
